If you’ve been using Fireflies and feel it isn’t quite hitting the mark anymore, you’re not alone. With more AI-powered meeting assistants entering the market in 2026, Fireflies is no longer the only option, or the best one.
Whether you’re looking for cleaner summaries, CRM integration, faster transcription, or a better free plan, there are tools that offer more.
I’ve reviewed five top-rated Fireflies alternatives based on usability, value, and features. Each tool brings something unique to the table, making it easier to match the right one to your workflow.
In this guide, I’ll walk you through key features, pricing, strengths, and drawbacks of each recommendation to help you decide.
Our Top Fireflies Alternatives
NoteGPT – Best overall Fireflies alternative
Fathom – Best free plan
Otter.ai – Best for transcription accuracy
Avoma – Best for sales teams and CRM automation
MeetGeek – Best for internal team collaboration
Fireflies Alternative Comparison Table
| Tool | Best For | Starting Price (Monthly) | Free Plan | AI Summaries | CRM Integration |
|---|---|---|---|---|---|
| NoteGPT | Overall performance | $5.4 (annual) | Yes | Yes | Yes |
| Fathom | Free personal use | Free | Yes | Yes | Yes |
| Otter.ai | Fast, accurate transcription | $8.33 (annual) | Yes | Limited | No |
| Avoma | Sales workflows and CRM sync | $19 (annual) | No | Yes | Yes |
| MeetGeek | Team collaboration | $9.99 (annual) | Yes | Yes | Yes |
1. NoteGPT: Best Overall Fireflies Alternative
Starting price: $8 per user/month (annual)
Free plan available: Yes
AI summaries: Included
CRM integration: Yes
NoteGPT leads the pack in 2026 by combining clean, real-time transcription with accurate AI-generated summaries.
Unlike Fireflies, it doesn’t rely on bots to join meetings. Instead, it integrates directly with tools like Zoom, Google Meet, and Teams to record and transcribe in the background.
In my testing, the biggest standout was the quality of the summaries. They were structured, useful, and readable without extra cleanup. It also automatically detects action items and tags speakers accurately. This makes it ideal for professionals who want a balance of speed, usability, and reliability.
Pros
- Built-in real-time AI transcription and summaries
- No meeting bots required
- Easy highlight sharing
- Speaker tagging and search
- Affordable pricing for individuals and teams
Cons
- Lacks some advanced analytics tools
- Not as feature-heavy for sales enablement as Avoma
Pricing
| Plan | Price | Key Features | Ideal For |
|---|---|---|---|
| Free | $0/month | • Basic transcription and summary features • Uploads and limited usage | • Trying out the tool • Occasional users |
| Premium | $6.99/week | • Fast and accurate transcription • AI-powered summaries • Clean UI | • Short-term projects • Intensive weekly use |
| Yearly | $64.99/year | • Full access to all features • Save 40% vs weekly • Summarize + translate • Supports 50+ languages | • Regular users • Students • Researchers • Content creators |
Verdict
NoteGPT is a strong choice for anyone looking to replace Fireflies with a more streamlined, less intrusive AI meeting assistant. It covers all the core features: transcription, summaries, integrations, at a competitive price.
2. Fathom: Best Free Fireflies Alternative
Starting price: Free
Free plan available: Yes
AI summaries: Included
CRM integration: Yes
Fathom stands out for having one of the most generous free plans on the market.
You don’t need to add a credit card to sign up, and you can get automatic meeting notes and video highlight clips from Zoom, Meet, and Teams.
It also integrates natively with HubSpot and Salesforce, making it a great option for startup teams or individuals who want solid performance without monthly costs.
In testing, Fathom was simple to use. The AI-generated summaries were accurate and easy to share, and the highlight feature was useful for follow-ups.
Pros
- 100% free plan for individuals
- Highlight clips for sharing call moments
- No bots required
- Quick Zoom and Meet setup
- Clean dashboard
Cons
- Limited features on the free plan for teams
- Fewer customization options than some competitors
Pricing
| Plan | Monthly (Billed Annually) | Free Trial |
|---|---|---|
| Free | $0 | Yes |
| Teams | $18/user | Yes |
Verdict
Fathom is a reliable choice if you want high-quality AI meeting notes at no cost. The free plan alone puts it ahead of Fireflies for many users, especially freelancers and remote workers.
3. Otter.ai: Best for Transcription Accuracy
Starting price: $8.33 per user/month (annual)
Free plan available: Yes
AI summaries: Limited
CRM integration: No
Otter.ai continues to be the top pick for transcription-first workflows. If you need real-time captions, speaker labels, and fast turnaround, Otter consistently delivers.
It also has one of the best mobile apps in this space.
While Otter doesn’t focus heavily on CRM or sales workflows, it offers best-in-class transcription quality, which is where Fireflies often falls short.
Otter’s AI is also very good at separating speakers and tagging key phrases, which is great for interviewers, journalists, and researchers.
Pros
- Highly accurate real-time transcription
- Works across Zoom, Teams, Meet
- Best mobile transcription experience
- Easy to search and share transcripts
- Custom vocabulary
Cons
- Limited AI summaries
- No CRM or task integrations
- Team collaboration is basic unless you upgrade
Pricing
| Plan | Monthly (Billed Annually) | Free Trial |
|---|---|---|
| Free | $0 | Yes |
| Pro | $8.33/user | Yes |
| Business | $20/user | Yes |
Verdict
Otter.ai is best if you prioritize transcription quality above all else. If you’re a content creator or researcher frustrated by Fireflies’ inaccuracies, Otter will feel like a clear step up.
4. Avoma: Best for Sales Teams and CRM Sync
Starting price: $19 per recorder/month (annual)
Free plan available: No
AI summaries: Included
CRM integration: Yes
Avoma isn’t just a meeting recorder — it’s a full conversation intelligence platform. Designed for sales and customer-facing teams, it automatically records, transcribes, and summarizes calls while syncing insights to tools like Salesforce and HubSpot.
Avoma also includes features Fireflies lacks, like objection tracking, deal analytics, and real-time coaching. For revenue teams, these insights are extremely valuable. I found it especially useful for identifying follow-up items and tracking how sales conversations evolve over time.
Pros
- Sales-focused AI summaries and insights
- Auto-sync with HubSpot, Salesforce, and Zoho
- Real-time coaching and analytics
- CRM fields update automatically after meetings
- Useful for sales, success, and onboarding
Cons
- Higher price point
- Overkill for non-sales users
Pricing
| Plan | Monthly (Billed Annually) | Free Trial |
|---|---|---|
| Startup | $19/recorder | Yes |
| Business | Custom pricing | Yes |
Verdict
If you’re managing a sales team or running a revenue-driven organization, Avoma is a clear upgrade from Fireflies. The added intelligence and automation reduce manual CRM work and make every call more actionable.
5. MeetGeek: Best for Team Collaboration
Starting price: $9.99 per user/month (annual)
Free plan available: Yes
AI summaries: Included
CRM integration: Yes
MeetGeek is built for internal teams that hold a lot of recurring calls — think project updates, product standups, or retrospectives. It automatically records meetings, creates shareable summaries, and organizes everything into a searchable team library.
What sets it apart from Fireflies is how easy it is to roll out across an organization. It includes admin controls, insights into meeting efficiency, and integrates with productivity tools like Notion and Slack.
Pros
- Designed for team-wide use
- Structured summaries with action items
- Searchable meeting library
- Great integrations for internal workflows
- Slack and Notion support
Cons
- Lacks deep sales or CRM functionality
- Summaries could be more customizable
Pricing
| Plan | Monthly (Billed Annually) | Free Trial |
|---|---|---|
| Free | $0 | Yes |
| Pro | $9.99/user | Yes |
| Business | Custom | Yes |
Verdict
If you’re leading a growing team and need better tools for sharing, reviewing, and organizing meetings, MeetGeek is one of the most well-rounded Fireflies replacements.
Key Takeaways
- NoteGPT is the best all-around Fireflies alternative thanks to its clean interface, accurate AI summaries, and fair pricing.
- Fathom offers the most complete free plan and is ideal for individuals and startups.
- Otter.ai wins on transcription accuracy and is especially useful for content-heavy roles.
- Avoma is the clear choice for revenue teams and sales orgs needing CRM automation.
- MeetGeek supports internal collaboration and meeting efficiency for team-wide use.
Each of these tools fixes common frustrations with Fireflies, whether it’s clunky bots, poor accuracy, or lack of integrations. Try out a few to see which fits your workflow best.
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