If Fireflies isn’t cutting it anymore, you’re not alone. AI meeting assistants have multiplied fast, and Fireflies now sits in a crowded field where several tools beat it on summary quality, compliance controls, transcription accuracy, or price.
I’ve compared six Fireflies alternatives on usability, value, and features. NoteGPT is the best overall pick for most people. Fellow is the one to look at if you need retention controls and permissions, Fathom has the strongest free plan, Otter.ai wins on raw transcription accuracy, Avoma is built for sales teams that live in a CRM, and MeetGeek is the easiest to roll out across an internal team.
Below you’ll find the key features, pricing, strengths, and drawbacks of each so you can match the right one to your workflow.
Our Top Fireflies Alternatives
- NoteGPT: Best overall Fireflies alternative
- Fellow: Best for secure, compliant meeting notes
- Fathom: Best free plan
- Otter.ai: Best for transcription accuracy
- Avoma: Best for sales teams and CRM automation
- MeetGeek: Best for internal team collaboration
Key Takeaways
- NoteGPT is the best all-around Fireflies alternative thanks to its clean interface, accurate AI summaries, and fair pricing.
- Fellow is the pick for teams that need retention controls, redaction, and role-based recording permissions.
- Fathom offers the most complete free plan and is ideal for individuals and startups.
- Otter.ai wins on transcription accuracy and is especially useful for content-heavy roles.
- Avoma is the clear choice for revenue teams and sales orgs needing CRM automation.
- MeetGeek supports internal collaboration and meeting efficiency for team-wide use.
Fireflies Alternative Comparison Table
| Tool | Best For | Starting Price (Monthly, Annual Billing) | Free Plan | AI Summaries | CRM Integration |
|---|---|---|---|---|---|
| NoteGPT | Overall performance | $5.41 | Yes | Yes | Yes |
| Fellow | Compliance and structured meetings | $7 | Yes | Yes | Yes (Business plan and up) |
| Fathom | Free personal use | Free | Yes | Yes (5 per month on Free) | Yes (Business plan) |
| Otter.ai | Fast, accurate transcription | $8.33 | Yes | Limited | Enterprise only |
| Avoma | Sales workflows and CRM sync | $19 | No (14-day trial) | Yes | Yes |
| MeetGeek | Team collaboration | $9.99 | Yes | Yes | Yes |
Why Look for a Fireflies Alternative?
Fireflies does the basics well, but the complaints tend to cluster around the same few things. Its notetaker joins calls as a visible bot, which some clients and prospects find off-putting. Summaries often need a cleanup pass before they’re shareable. Pricing is per seat, so costs climb quickly once a whole team is on it. And for regulated industries, the retention and permission controls are thinner than what dedicated compliance-focused tools now offer.
None of these are dealbreakers on their own. But if two or three of them describe your experience, one of the six tools below will likely be a better fit.
How We Chose These Alternatives
Each tool was evaluated against the same criteria, with pricing checked directly against the vendors’ current plan pages.
| Criteria | What We Looked At |
|---|---|
| Summary quality | Whether AI notes are structured, accurate, and usable without manual editing |
| Transcription accuracy | Speaker identification, technical vocabulary handling, and language support |
| Capture method | Bot-based, botless, or both, and how much control you have over it |
| Integrations | Native support for Zoom, Google Meet, Microsoft Teams, CRMs, and productivity tools |
| Security and compliance | Data retention settings, recording permissions, redaction, and admin controls |
| Value | What the free plan actually includes and what each paid tier unlocks |
1. NoteGPT: Best Overall Fireflies Alternative
Starting price: $8 per user/month (annual)
Free plan available: Yes
AI summaries: Included
CRM integration: Yes
NoteGPT leads the pack in 2026 by combining clean, real-time transcription with accurate AI-generated summaries.
Unlike Fireflies, it doesn’t rely on bots to join meetings. Instead, it integrates directly with tools like Zoom, Google Meet, and Teams to record and transcribe in the background.
In my testing, the biggest standout was the quality of the summaries. They were structured, useful, and readable without extra cleanup. It also automatically detects action items and tags speakers accurately. This makes it ideal for professionals who want a balance of speed, usability, and reliability.
Pros
- Built-in real-time AI transcription and summaries
- No meeting bots required
- Easy highlight sharing
- Speaker tagging and search
- Affordable pricing for individuals and teams
Cons
- Lacks some advanced analytics tools
- Not as feature-heavy for sales enablement as Avoma
Pricing
| Plan | Price | Key Features | Ideal For |
|---|---|---|---|
| Free | $0/month | • Basic transcription and summary features • Uploads and limited usage | • Trying out the tool • Occasional users |
| Premium | $6.99/week | • Fast and accurate transcription • AI-powered summaries • Clean UI | • Short-term projects • Intensive weekly use |
| Yearly | $64.99/year | • Full access to all features • Save 40% vs weekly • Summarize + translate • Supports 50+ languages | • Regular users • Students • Researchers • Content creators |
Verdict
NoteGPT is a strong choice for anyone looking to replace Fireflies with a more streamlined, less intrusive AI meeting assistant. It covers all the core features: transcription, summaries, integrations, at a competitive price.
2. Fellow.ai: Best for Secure, Compliant Meeting Notes
Starting price: $7 per month, per user (annual)
Free plan available: Yes
AI summaries: Included
CRM integration: Yes
Fellow.ai is a good Fireflies alternative for teams that need structure and peace of mind. It’s a great note taker, but it also gives companies an end-to-end assistant for every crucial conversation, capable of planning agendas, transcribing conversations, creating histories, or even finding action items.
Like Fireflies, it offers bot and bot-free recording options, but unlike Fireflies and other AI notetakers, Fellow also offers companies configurable zero-day retention, role-based permissions, custom privacy controls, and redaction features they can adjust to match the rules of their industry.
Plus, it’s great for global companies, or teams with foreign clients, since it can handle discussions in 99 languages, with an average 95% accuracy score, and it has extensive integrations with tools ranging from Zoom, Google Meet, or Microsoft Teams, to Slack, Claude, HubSpot or Salesforce.
The “Ask Fellow” chatbot is incredibly useful too, letting people search through every previous conversation in seconds, so users spend a lot less time combing through transcriptions and notes.
Pros:
- Collaborative agendas, and pre-meeting planning tools
- AI summaries, action items, cross-meeting search, and transcription
- Enterprise-grade compliance with retention controls, redaction, and role-based recording permissions
- Easy integrations with CRM, project management tools, and LLMs (Claude, ChatGPT)
- Bot or botless meeting options available
Cons:
- Some integrations are only available on paid plans
- Strict caps on the free plan for AI recordings and notes
Pricing
| Plan | Price | Key Features | Ideal for |
|---|---|---|---|
| Free | $0 | 5 AI notes and recordings, audio and video uploads, AI summaries, transcriptions, action items, and Ask Fellow | Testing Fellow |
| Team | $7 per month/user | 10 notes and recordings per month/user, all the features of Free | Small teams |
| Business | $15 per month/user | All the features of Team, plus unlimited meeting notes and recordings, and Sales AI recap templates, advanced integrations, and custom avatars | Growing teams and customer-facing employees |
| Enterprise | $25 per month/user | All the features of Business, plus advanced recording permissions, domain control, redaction, API access and analytics | Large organizations with specific controls |
Verdict
Fellow is a brilliant Fireflies alternative if you need support with every part of the meeting, from agendas through to action items. It handles agendas, bot-free capture, meeting summaries, transcripts, and cross-meeting search with Ask Fellow, and pulls ahead of Fireflies on control with role-based permissions, custom retention, and redaction.
3. Fathom: Best Free Fireflies Alternative
Starting price: Free
Free plan available: Yes
AI summaries: Included
CRM integration: Yes
Fathom stands out for having one of the most generous free plans on the market.
You don’t need to add a credit card to sign up, and you can get automatic meeting notes and video highlight clips from Zoom, Meet, and Teams.
It also integrates natively with HubSpot and Salesforce, making it a great option for startup teams or individuals who want solid performance without monthly costs.
In testing, Fathom was simple to use. The AI-generated summaries were accurate and easy to share, and the highlight feature was useful for follow-ups.
Pros
- 100% free plan for individuals
- Highlight clips for sharing call moments
- No bots required
- Quick Zoom and Meet setup
- Clean dashboard
Cons
- Limited features on the free plan for teams
- Fewer customization options than some competitors
Pricing
| Plan | Monthly (Billed Annually) | Free Trial |
|---|---|---|
| Free | $0 | Yes |
| Teams | $18/user | Yes |
Verdict
Fathom is a reliable choice if you want high-quality AI meeting notes at no cost. The free plan alone puts it ahead of Fireflies for many users, especially freelancers and remote workers.
4. Otter.ai: Best for Transcription Accuracy
Starting price: $8.33 per user/month (annual)
Free plan available: Yes
AI summaries: Limited
CRM integration: No
Otter.ai continues to be the top pick for transcription-first workflows. If you need real-time captions, speaker labels, and fast turnaround, Otter consistently delivers.
It also has one of the best mobile apps in this space.
While Otter doesn’t focus heavily on CRM or sales workflows, it offers best-in-class transcription quality, which is where Fireflies often falls short.
Otter’s AI is also very good at separating speakers and tagging key phrases, which is great for interviewers, journalists, and researchers.
Pros
- Highly accurate real-time transcription
- Works across Zoom, Teams, Meet
- Best mobile transcription experience
- Easy to search and share transcripts
- Custom vocabulary
Cons
- Limited AI summaries
- No CRM or task integrations
- Team collaboration is basic unless you upgrade
Pricing
| Plan | Monthly (Billed Annually) | Free Trial |
|---|---|---|
| Free | $0 | Yes |
| Pro | $8.33/user | Yes |
| Business | $20/user | Yes |
Verdict
Otter.ai is best if you prioritize transcription quality above all else. If you’re a content creator or researcher frustrated by Fireflies’ inaccuracies, Otter will feel like a clear step up.
5. Avoma: Best for Sales Teams and CRM Sync
Starting price: $19 per recorder/month (annual)
Free plan available: No
AI summaries: Included
CRM integration: Yes
Avoma isn’t just a meeting recorder — it’s a full conversation intelligence platform. Designed for sales and customer-facing teams, it automatically records, transcribes, and summarizes calls while syncing insights to tools like Salesforce and HubSpot.
Avoma also includes features Fireflies lacks, like objection tracking, deal analytics, and real-time coaching. For revenue teams, these insights are extremely valuable. I found it especially useful for identifying follow-up items and tracking how sales conversations evolve over time.
Pros
- Sales-focused AI summaries and insights
- Auto-sync with HubSpot, Salesforce, and Zoho
- Real-time coaching and analytics
- CRM fields update automatically after meetings
- Useful for sales, success, and onboarding
Cons
- Higher price point
- Overkill for non-sales users
Pricing
| Plan | Monthly (Billed Annually) | Free Trial |
|---|---|---|
| Startup | $19/recorder | Yes |
| Business | Custom pricing | Yes |
Verdict
If you’re managing a sales team or running a revenue-driven organization, Avoma is a clear upgrade from Fireflies. The added intelligence and automation reduce manual CRM work and make every call more actionable.
6. MeetGeek: Best for Team Collaboration
Starting price: $9.99 per user/month (annual)
Free plan available: Yes
AI summaries: Included
CRM integration: Yes
MeetGeek is built for internal teams that hold a lot of recurring calls — think project updates, product standups, or retrospectives. It automatically records meetings, creates shareable summaries, and organizes everything into a searchable team library.
What sets it apart from Fireflies is how easy it is to roll out across an organization. It includes admin controls, insights into meeting efficiency, and integrates with productivity tools like Notion and Slack.
Pros
- Designed for team-wide use
- Structured summaries with action items
- Searchable meeting library
- Great integrations for internal workflows
- Slack and Notion support
Cons
- Lacks deep sales or CRM functionality
- Summaries could be more customizable
Pricing
| Plan | Monthly (Billed Annually) | Free Trial |
|---|---|---|
| Free | $0 | Yes |
| Pro | $9.99/user | Yes |
| Business | Custom | Yes |
Verdict
If you’re leading a growing team and need better tools for sharing, reviewing, and organizing meetings, MeetGeek is one of the most well-rounded Fireflies replacements.
Final Verdict
The right Fireflies alternative depends on what frustrated you in the first place. If it was bots joining calls and summaries that needed cleanup, NoteGPT fixes both at a lower price than Fireflies.
If your concern is who can record what and how long transcripts stick around, Fellow is the only tool here with zero-day retention, redaction, and role-based permissions built in. Fathom is the answer if you want to stop paying entirely, and Otter.ai is the answer if transcription accuracy is the only thing that matters.
Avoma earns its higher price for sales teams that need CRM fields updated without manual work, and MeetGeek is the safest bet for internal teams that want a shared, searchable meeting library.
Most of these have free plans or trials, so the fastest way to decide is to run two of them side by side on the same meeting for a week.
Frequently Asked Questions
What is the best free Fireflies alternative?
Fathom has the most generous free plan, with unlimited recordings, transcription, and storage across Zoom, Google Meet, and Microsoft Teams. The limit is 5 advanced AI summaries per month. NoteGPT and MeetGeek also have free tiers, but with tighter usage caps.
Which Fireflies alternative doesn’t use a bot?
NoteGPT records through direct integrations rather than a bot joining the call. Fellow offers both bot and botless options, and Otter has a desktop app for bot-free recording. Fathom and Avoma join meetings as a visible notetaker bot.
Which alternative is best for sales teams?
Avoma is built specifically for revenue teams, with automatic CRM field updates for HubSpot, Salesforce, and Zoho, plus coaching and deal analytics as add-ons. Fathom’s Business plan and Fellow’s Business plan also sync with HubSpot and Salesforce at a lower price if you don’t need the analytics layer.
Which tool has the best transcription accuracy?
Otter.ai is the strongest pick for transcription-first work, with real-time captions, reliable speaker labels, and custom vocabulary. Fellow supports 99 languages with an average 95% accuracy score, which makes it a good choice for multilingual teams.
Which Fireflies alternative is best for compliance and data retention?
Fellow offers configurable zero-day retention, redaction, and role-based recording permissions across its plans, with the most control on Enterprise. MeetGeek and Avoma offer custom retention policies on their Enterprise tiers.
Can I export my Fireflies transcripts before switching?
Fireflies lets you download transcripts and recordings from your account, so you can keep an archive before cancelling. Most of the tools here also accept audio and video uploads, so older recordings can be re-transcribed in the new tool if needed.
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